Raw Data Heading Centered without Merging Cells Using Center Across Selection will achieve a similar formatting effect on your cell selection without having to Merge cells and without any of the complications mentioned above. Right click on your selected cells and select “Format Cells…”.Click the small arrow in the bottom right hand corner of the Alignment Group in the Ribbon Menu – see the image below or.The Alignment Group Dialogue box can be launched in a number of ways Center Across Selection is in the Horizontal: drop-down box. To apply the Center Across Selection format, select the cells you want to appear merged (cells A1 through to F1 in our example) and then launch the Alignment group dialogue and click the Alignment tab. So how then do you achieve a similar effect without merging the underlying cells? Use the Center Across Selection cell format option. How Do I Achieve the Same Effect Without Merging Cells? Our advice - only use merged cells in sheets that are purely for presentation purposes and NEVER EVER use them in the Data or Analysis areas of your spreadsheets. Our advice is to only use merged cells in sheets that are purely for presentation/reporting purposes and NEVER EVER use merged cells in the Data or Analysis areas of your spreadsheets. The issues mentioned above can result in large amounts of additional effort when working with a spreadsheet that is not well constructed. Formulas and Functions that refer to merged cells will not work.You cannot put a filter on a column with a merged cell in it.You can not select a single-column range if there is a merged cell in it.Columns with merged cells can’t be sorted.Excel won’t apply formats to a merged cell unless you select all the columns or rows that comprise the merged cell range.As a result column headings and data underneath it may now be misaligned If you unmerge a range of cells, the merged cell contents will be placed in the top left cell of the unmerged cell range – which may not be where you want the contents to be.Fill down doesn’t work if any of the cells in the range to be filled are merged.Copying and pasting cell ranges is restricted to cells that are merged EXACTLY the same way as the cells being copied.Data containing merged cells can not be treated like a normal data table – meaning that we can’t use all of the tools that we might want to use for referring to a properly formatted data table, such as pivot tables, SUMIF, etc.
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The purpose of this article is not to teach you how to Merge Cells in Excel, but to provide some practical advice on some issues surrounding using merged cells unnecessarily throughout your spreadsheets. As the information in our example is raw data, we’d discourage you from doing any formatting to it at all. To achieve this, you could merge all the heading cells to create one large cell and then centre the text. A typical formatting decision for this type of information is to have the heading centred across the top of the table. If we take a quick look at the example below, you’ll see we have a simple Sales Results spreadsheet, with raw data from a number of different Departments and Divisions. One of the main reasons to do this is for reporting or presentation purposes – or simply put, to make a spreadsheet look nice. Merging cells in a spreadsheet is a process that allows you to join one or more adjacent cells (horizontally or vertically or both) into one larger cell that is then displayed across multiple columns or rows. One of these, which we are discussing today, is the use (or unnecessary use) of merged cells in an Excel spreadsheet. There are a number of “basic errors users make in Excel” that results in their spreadsheet life being that much more challenging when it doesn’t necessarily need too. This entry was posted in Practical Advice Tip by Brian Krisanski
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